fed home
regulations
permits
grants/loans
publications
 
dec home > fed home > financial management
Financial Management
Agency Facilities
Construction
Dam Safety
Design
Bid Tabs
Contact Information
Other Links of Interest

 

 

Welcome to the
Financial Management Program

The Financial Management Program administers the engineering planning advance, engineering grant, and revolving loan programs. It also writes grant and loan awards for pollution control and water supply treatment and distribution and wastewater treatment and collections systems, and solid waste projects, and performs audit functions for the above projects. 

Growth Center and Growth Management Guidance -

The Growth Center and Growth Management Guidance Document provides guidance for municipalities, consultants, Agency of Natural Resources’ staff and others interpreting the Municipal Pollution Control Priority System Rule Revision Adopted August 1, 2014The rule establishes criteria for Agency funding of wastewater treatment facilities. The Guidance Document includes an explanation (types and characteristics) of  “growth centers” for the purpose of the rule amendment and state regulatory proceedings associated with any infrastructure improvements. The Guidance Document also identifies and evaluates the effectiveness of local planning and regulatory tools that are available to municipalities to manage growth associated with sewer line extensions outside of growth centers. 

Guidance Document Update - Engineering Fee Allowances -

An engineering fee allowance applicable to water supply and wastewater projects funded by DEC grant and loan programs was originally established in 1987 and was amended periodically to adjust for inflation.  The revision below addresses concerns about the appropriateness of the previous allowance to address engineering cost for very small projects and very large projects, and is based on more recent data from Vermont and Connecticut.

FED Engineering Fee Allowances - Guidance Documents Update Effective September 1, 2011

Drinking Water State Revolving Loan Fund

The Drinking Water State Revolving Fund (DWSRF) program provides low cost loan financing to municipal and privately owned public water systems for capital improvements that improve public health protection and facilitate compliance with the Safe Drinking Water Act.

Vermont Drinking Water SRF FFY2014 Adopted Intended Use Plan

 

The DWSRF has three separate, but often related, funding opportunities.

DWSRF Planning Loans

Planning loans are awarded for preliminary engineering planning studies, preliminary and final engineering plans and specifications for water system improvement projects needed to comply with state and federal standards and to protect public health. Nearly all water system improvement projects are eligible (new construction, renovation or replacement, or consolidation of systems). Costs incurred prior to a commitment of loan funds by DEC are not eligible for a loan.

Planning loans are available for the following systems:

  • Municipal public community systems with populations <10,000
  • Municipal non-transient, non-community (NTNC) water systems
  • Private non-profit community water system with populations <10,000

DWSRF Source Protection Loans

Source Protection Loans can be used to purchase land or conservation easements to protect public water sources and ensure compliance with state and federal drinking water standards. Source(s) must have a hydrogeologically-delineated source protection area, an approved Source Protection Plan prior to loan award and are limited to public community water systems (PCWS). The water system must demonstrate how the project will directly promote public health protection or compliance with national drinking water regulations.

DWSRF Construction Loans

All public community water systems and non-profit non-community water systems are eligible for DWSRF Construction loan funds.

Municipal Pollution Control Priority Lists and Clean Water Intended Use Plans -

 

NEW!  Requesting Applications for State Fiscal Year 2016 Pollution Control Priority List for 2017 to 2025.

Greetings.

This is a call for pollution control projects in need of funding from the Clean Water State Revolving Loan Fund and/or Pollution Control Grants.

Please return the attached excel spreadsheet application by March 13, 2015. 

 

Please let us know as soon as possible the status via email of any bond vote that has passed or is planned this year. This information will be very helpful in our discussion with the legislature about obtaining funding for projects this coming year.

 

Please forward this email to selectboard members, village trustees, city alderman, town or village managers, city mayor, city engineer, wastewater superintendent, public works directors, or wastewater treatment plant operator as they apply to your municipality.

Municipalities interested in having a project considered for funding are asked to fill out the attached Priority List Application. Projects are ranked by the Department to allocate available State and Federal loans and grants. Later, municipalities with a fundable project will need to fill out a loan or grant application to receive funds.

Qualifying projects will be listed on the new State Fiscal Year 2016 (begins July 1, 2015) Pollution Control Projects Priority List and Planning List for 2017 to 2025.

The attached application is to be filled out for each existing and new project requesting funding in the 2016 to 2025 time frame.

Funding is available for planning (preliminary engineering and final design engineering) and construction (construction engineering and construction contracts).  Loans for planning have terms of zero percent interest and zero percent administrative fee, repayment begins five years after completion of services, and repayment is over five to fifteen years depending on loan amount.  Planning loans must be combined with construction loans if a project is constructed.  Construction loans have terms of two percent administrative fee, repayment begins one year after completion of the project and repayment is over a period up to twenty years. State grants may be available, as described below, when funding is approved by the Vermont legislature.

Annual Public Meeting Topics

The Facilities Engineering Division Financial Management Program will be reviewing new federal changes to the CWSRF and requesting public input on how the program will administer:

  • The affordability criteria for clean water loans to comply with new federal requirements.  Discussion will include the relative weight and approach to considering the following factors as used to administer required federal subsidies. 
    • Median Household Income  - Should the program continue to use the existing formula of  “Subsidy = (1-(MHI/SMHI))” Where MHI is the municipality Median Household Income and SMHI is the State Median Household Income.
    • Unemployment – How should the program use unemployment information and what weight should it be given in evaluation? Note unemployment information is available on County basis.
    • Population Trends - How should the program use population trend information and what weight should it be given in evaluation? Note population trend information is available on County basis.
    • Other – Including types of projects or surface water pollution problems.
  • Federal Subsidy –A federal subsidy in fiscal year 2016 is available. What factors should the program consider is applying this subsidy?
    • Affordability as determined above.
    • Sustainability as affordable in the longer term
    • Planning Loans
    • Construction Loans
    • Type of Project
    • Joint funding with USDA
    • Replacing state grants
    • Other
  • Procurement for Architectural and Engineering Services
    • Apply to all projects
    • Apply to Projects over dollar limit, example $1,000,000
    • Apply to no projects and require separate loans for construction.
  • Eligibilities changes
    • Privately owned wastewater systems
    • Privately owned stormwater systems
    • Land
    • Up to 30 year loan terms
    • Cost and Effectiveness

For further information on changes to the CWSRF see: http://lw.acec.org/userfiles/file/WRRDA%20--%20SRF%20guidance%20from%20EPA.pdf

Please provide comments on the proposed requirements and questions below either via email to Winslow.ladue@state.vt.us or at the 4/7/15 public meeting.

The Pollution Control Projects Priority List is adopted each year to identify municipal pollution control projects qualifying for available funding through the State Clean Water State Revolving Fund (CWSRF) and State grant programs. All projects requesting funding from 7/1/2015 to 6/30/2016 need to fill out a Priority List Application.

The Pollution Control Projects Planning List is adopted each year to identify municipal pollution control projects and funding for the second to tenth year of the planning cycle. All projects requesting funding from 7/1/2016 to 6/30/2025 need to fill out Priority List Application.

The Clean Water State Revolving Fund provides loans for qualifying projects.  State grants may also be available for qualifying projects as noted below. Projects that may be funded include the following:

 

Refurbishment projects - Include improvements and renovations that are necessary to enable the treatment facility and/or pump stations to continue to operate efficiently and meet its present discharge standards for another twenty to twenty-five year design period.

 

Combined Sewer Overflow projects -   These projects address problems caused by sewers that carry both wastewater and stormwater, and become hydraulically overloaded during rainfall events.  This results in overflows to surface waters that are in violation of state and federal standards. State grants may be available for 25 percent of eligible costs.

 

Phosphorus Removal projects -   State statute prohibits most discharges to the drainage basins of Lake Champlain and Lake Memphremagog that contain a phosphorus concentration in excess of standards, and requires that phosphorus effluent limits be implemented in any drainage basin where needed to meet the requirements of a total maximum daily load document or attain compliance with water quality standards. These projects are needed to meet existing phosphorus discharge permit limits. State grants may be available for 100% of eligible costs.

 

Dry Weather Flow projects -   These are projects which abate pollution that occurs during dry weather periods, when systems are not stressed by rainfall events (see CSO discussion).  Examples are the construction of a collection system and new treatment facility to eliminate direct discharges to surface waters, or the extension of a sewerage system to collect the flows from failing septic tank or leach field systems and convey them to an existing treatment facility. State grants may be available for eligible costs.

 

Enlargement projects - Upgrades of current facilities to handle increased wastewater flows or organic loading resulting from existing or planned municipal growth.  

 

Sewer Line Replacement/Refurbishment projects - Upgrades of existing sewer lines to address aging infrastructure and limited capacities.

 

Sewer Line Extension projects – Construction of new sewer lines in areas previously not served by municipal sewers.

 

Septage and Sludge – Wastewater treatment plants with a design hydraulic capacity of 250,000 or more gallons per day and undergoing refurbishment may be eligible to receive grant funds up to 50 percent of the cost of that portion of the plant to be used to treat septage and sludge. Factors considered in provided grants include capacities of the plant to provide this treatment, the need for septage treatment in the region and the availability of funds provided by the legislature.

Stormwater/ Green Infrastructure/ Nonpoint Source projects – These projects store and/or treat stormwater flows which impair surface waters. In addition, projects using natural landscapes and/or plantings to manage wet weather flows to maintain and restore natural hydrology may be funded. Nonpoint source projects can address discharges to groundwater in leach fields. All projects of this type shall be necessary to remedy or prevent pollution of waters of the state, and specifically or generally described in Vermont's nonpoint source management plan or watershed basin plans.

 

Water/Energy Efficiency or Environmental Innovative projects – These projects deliver equal or better services with less water, such as installing water meters, recycling water use, and /or addressing leaks. Energy efficiency projects reduce energy consumption at eligible water facilities or produce clean energy for these facilities. Environmentally innovative projects demonstrate new and/or innovative approaches to managing water resources in a more sustainable way.

 

Other - Represents projects that do not neatly fit into the categories above and remedy or prevent pollution of waters of the state.

 

The timeline for this year’s priority list is:

 

1/27/2015

Application and meeting notification

3/13/2015

Applications due

4/7/2015

1-4 PM Hearing in National Life "Winooski" Conference Room, Montpelier

5/8/2015

Comments due

June 2015

Final Priority List

7/1/2015

Start of State Fiscal Year 2016

 

Please let us know if you have questions, Winslow

Winslow Ladue

Financial Management Program Manager

Facilities Engineering Division

Department of Environmental Conservation

802 498-7374 Cell Phone only

 

The adopted Municipal Pollution Control Projects Priority List for State FY 2015 and Clean Water Intended Use Plan for Federal FY 2014 includes a listing of construction projects which may apply for and receive State Clean Water Revolving Loan Funds (CWSRF) in State fiscal year 2015.

ADOPTED State FY2015 Municipal Pollution Control PRIORITY LIST and Federal FY2014 Clean Water Intended Use Plan FINAL

Changes made this year to the CWSRF program in the last two years include:

This Year

  • Subsidy may be provided on planning loans based on Median Household Income (MHI), economic viability of a project; or as needed, construction loans considering MHI.
  • Congress amended the federal laws enabling the CWSRF this year including expanding eligibility and placing new requirements. We expect additional implementation guidance from EPA soon on the implementation which will begin 10/1/2014 and the years following.  Additional details will follow once guidance is received from EPA.

 Last Year

  • Preliminary Engineering Reports 
    • Short-Lived Asset Reserve table must be included for short-lived assets not being replaced by the proposed project. Waiver process available for small projects such as pump stations.

Short-Lived Asset Reserve – A table of short lived assets should be included for the system (See Appendix A for examples). The table should include the asset, the expected year of replacement, and the anticipated cost of each. Prepare a recommended annual reserve deposit to fund replacement of short-lived assets, such as pumps, paint, and small equipment. Short-lived assets include those items not covered under O&M, however, this does not include facilities such as a water tank or treatment facility replacement that are usually funded with long-term capital financing.

  • Final Design - Need to update Short-Lived Asset Reserve table for short lived assets funded by the project and update the annual reserve deposit.
  • Annual Payment to Reserve Fund – Need to make annual deposit to reserve fund. Amount of deposit needs to be at least the amount determined from the Short-Lived Asset Reserve table.
  • Verification of Deposits into Annual Reserve Accounts – Projects funded for Preliminary Engineering, Final Design and Construction must submit annual verification of deposits made into annual reserve accounts. Verification can be provided by submitting one of the following to Facilities Engineering Division:
    • Annual Reports showing deposits to reserve accounts
    • Annual Audit showing deposits to reserve accounts
    • Copy of Bank Statement of annual reserve accounts

Past Years - Pollution Control Priority Lists and Clean Water Intended Use Plans

 

RULE -  Agency of Natural Resources, Department of Environmental Conservation Environmental Protection Rules: Chapter 2

MUNICIPAL POLLUTION CONTROL PRIORITY SYSTEM  Adopted - August 1, 2014, Effective - August 1, 2014 

Clean Water State Revolving Fund (CWSRF) LOAN & State Grant APPLICATIONS -

State Pollution Grant Application  

CLEAN WATER and DRINKING WATER PAYMENT REQUEST Information (Post ARRA):